Description & Scope:
The Groups Administrative Assistant will serve the ministry of Discipleship Groups movement-wide by way of communication, maintenance, and program development.
Full-time, salaried, staff level three benefits, non-member of Session.
Groups Administrative Assistant will labor under the supervision of Executive Director of Groups. Groups Administrative Assistant will co-labor with Congregational Discipleship Directors. Groups Admin will also work in close collaboration with the central Administrative Team.
An ideal candidate must abundantly possess the gifts of servanthood and willingness to do whatever needs to be done. They will excel in problem-solving, organization, multi-tasking, and detail management. They will have a high capacity for a fast-paced environment and will value personal relationships.
Groups Administration & Assimilation – Maintain accurate group rosters and details, Help people find & join groups, Maintain Groups email inbox, Coordinate Groups website content and function with the Admin director, Resource Admin team with timely announcements, make Midtown Staff privy to relevant Discipleship Group information.
Data Management – Use available data to prepare analytic dashboards for each congregation, Reporting of Groups statistics/analytics as needed, Managing Groups database for accuracy, Develop necessary systems to keep staff informed, Work closely in collaboration with the Administrative Team on Planning Center data maintenance.
Communication – Internal communication of Groups related topics with staff, External communication to appropriate persons involved in Groups model, Assisting in preparation of Groups material for Midtown Life table, Content innovation and maintenance of Groups social media presence, Audio/Visual production for digital communication.
Event management – Event planning, Support and execution of training events, Maintaining inventory, Coordinating and hosting of events, Coordinating with various Midtown departments, Ordering necessary supplies, Creating systems, Considering efficiencies in post-event analytics.
Team Builder – Aligns with the vision of Midtown’s Discipleship Model, Brainstorming and collaboration with Groups team, Works closely with Executive Director on all aspects of Groups Team functions.
Document preparation – Preparation of weekly 3H leader guides, Update edits to training curriculum, Equip Groups with discipleship resources, provide staff with presentations
Leadership, Maturity, Servant, Relational, Drive, Attention to Detail, Capacity, Expert Communication, Adaptable, Creative
Key Leadership Competencies:
Planning, Communicating, Team Builder, Problem-Solving, Project Management, Project/Event Execution, Analysis