Job Description
Position Name:
Granny White Executive Assistant
Job Status:
Part Time (20 hrs/week)
Functioning:
Reports to Gary Anderson; under the management of Chad Fair
General Description:
To provide excellent administrative assistance to the Teaching Pastor and Executive Director and secondarily to support the GW Team, freeing them to be ministers of God’s healing, renewal, and peace to the congregation and ministries.
Specific Attitudes and Requirements:
- Good working knowledge of Microsoft Office, Google Suite and social media platforms
- General aptitude with computers and management software
- Organized, detail-oriented and able to maintain strict confidentiality
- Willing to admit mistakes and take responsibility for actions
- Flexible; able to work with many different personalities and cultures
- Good verbal and written communication skills
- Demonstrates active listening skills
- People-oriented; treat others in a manner in line with the Gospel
Responsibilities:
- Assist Teaching Pastor – maintain pastors’ calendars, schedule appointments, screen phone calls/emails, triage phone calls/emails and other correspondence for pastors’ response, draft emails/correspondence, maintain confidentiality, order meals and reserve facilities for various meetings, print/create materials as needed for meetings, submit reimbursement requests
- Assist Executive Director – assist with administrative tasks and special projects which include but are not limited to:
- Overseeing and assisting with Explore Midtown membership management & communication
- Ebulletin content & management
- Sunday visitor assimilation-People management, “I’m new Here”/Visitor Cards
- Planning Center Management
- Creating/printing materials as needed for meetings
- Ordering meals and reserving facilities for various meetings
- Coordinate communication requests and execution of communications schedule
- Miscellaneous – coordinate baptism requests; schedule baptism meetings with pastors/elders; coordinate with Kidtown Director for baptism recognition; coordinate wedding and pre-marital requests with Teaching Pastor; oversee communications and social media; website management and oversight, including content; coordination of GW ministry communications, announcements, important dates and events
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